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Microsoft recently had a flurry of announcements about Office 365 and especially Microsoft Teams. Below, we highlight  some of the key changes important to the asset management space. 

Microsoft: Now Available 

Outlook on the web - Conditional Access 

Office 365 can now set up policies that block users from downloading files from Outlook on the web to non-compliant devices. This helps provide more flexibility on the go, but still retains a good degree of security around your company files. 

Azure AD Password Protection 

Azure AD Password Protection helps you eliminate easily guessed passwords from your environment, which can dramatically lower the risk of being compromised by a password spray attack. Specifically, these features let you:  

  • Protect accounts in Azure AD and Windows Server Active Directory by preventing users from using passwords from a list of more than 500 of the most commonly used passwords, plus over 1-million character substitution variations of those passwords.  
  • Manage Azure AD Password Protection for Azure AD and on-premises Windows Server Active Directory from a unified admin console. 

Update to Exchange Mailbox Auditing – Mailboxes Audited by Default and New Mailbox Actions to Audit 

To ensure clients have access to critical audit data to investigate security or regulatory incidents in their tenancy when required, the Exchange Online service introduces a configuration that automatically enables mailbox auditing on all applicable mailboxes to users of the Commercial service. With this update, it is no longer required to configure the per-mailbox audit setting for the service to begin storing security audit data. These actions are of high interest to understand the activities that are taking place within the tenant. 

Combined Password Reset & MFA Registration 

Microsoft released a preview of a new user experience that allows users to register security info for multi-factor authentication (MFA) and password reset in a single experience. Now when a user registers security info such as their phone number for receiving verification codes, that number can also be used for resetting a password. Likewise, users can change or delete their security info from a single page, making it easier to keep information up-to-date. 

Outlook Calendar: Option to Block Forwarding of Meeting Invites 

Meeting organizers have the option to prevent attendees from forwarding a meeting invitation. This option is available only for users in Office 365. In the first release, the option to prevent forwarding is available when creating or editing meetings in Outlook on the web, but the option will become available in Outlook for Windows shortly after. 

In Development: To Keep an Eye On 

Admin tool: TeamSite Auto-Mount 

Admins can specify TeamSite Libraries that they want their users to automatically sync with OneDrive for Business. 

Passwordless Sign-in for Work Accounts 

Microsoft Authenticator mobile app now supports sign-in with your face/fingerprint or device PIN to your work accounts. You can take out the security risk of passwords and have the convenience of using a device you already own and carry with you. This option can be configured by administrators in the Azure Active Directory. 

For more Information on the latest Microsoft updates check out the roadmap here.

 

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To learn more about how we can support you with these updates and more, contact us today. 

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Date/Time

Date(s) - 01/01/1970
12:00 AM - 12:00 AM

Location

600 5th ave. NY, NY
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We have provided cloud solutions to asset managers for the past three years and in this time completed various types of email migrations to Office 365. These migrations include a mix of moving clients from an on-premise Exchange or a third-party legacy private cloud provider entirely to Office 365 to working with hybrid solutions that span both own on-premise and Office 365. 

During these migrations we noticed a range of issues with clients who opted to set up their Office 365 accounts via a more economical re-seller or through bundled packages with other services. 

Here are a few things to be wary of when setting up your Office 365 accounts with the wrong partner:

  1. Some of these providers offer what is called a “Syndication Tenant”. Microsoft retired this type of subscription but it is still offered by many existing re-sellers. With a Syndication Tenant agreement, the Office 365 account, Azure AD tenant and data is held by the re-seller and can’t be easily migrated away. In this setup, a multiple step process is required to hand over the account to another partner. The data needs to be backed up, the account deleted, and the data re-imported into a new account. All of this means extra complexity, user upheaval and extended downtime. 
  2. Some re-sellers, especially the syndicated tenant providers, do not offer the account holder true admin rights which means only a subset of the Office 365 functionality and management is available. 
  3. You could end up locked into a strict contract when negotiating your agreement. Sometimes your contract could last up to two or three years with no variations possible on the user services and license counts. 
  4. Security options are limited when compared to native Office 365 solutions or conditional access policies.
  5. Interface solutions from these re-sellers often lack basic functionality such as single sign on tools. 

With issues like these it is important to do your due diligence when exploring your options before committing. More likely than not you will find that your safest and most efficient option is to partner with a trusted and experienced service provider or go to Microsoft directly.

How Hentsū does it differently

We are a Tier 1 Microsoft Cloud Service Provider (CSP) and work directly with Microsoft. We are also a Silver partner and specialists in the asset management industry. All of this allows us to provide a range of flexible solutions tailored to the world of fund management. 

A good time to reach out to us is when your fund is about to be registered (SEC, FCA, etc). We know the industry requirements and can provide guidance on best practices and compliance. We also have the ability to work earlier with startups to ensure that they have all the tools in place from day one and can scale as they grow. 

Generally, we advise to take the following steps when setting up cloud services: 

  • Create a native Office 365 account through Microsoft directly, or use one of the Hentsū starter packages. We create client accounts directly with Microsoft so you hold the keys to the Azure AD tenant.  Your data is always your data so you can migrate to another provider at any time.  
  • Validate that you hold ownership over your Office 365 account and email domain. 
  • Purchase license subscriptions and set up users and groups.
  • Don’t go for 12 month commitments until you are sure of which services you actually need. We offer all of our clients the same 12 month discounts but on a monthly rolling basis. 
  • Set up data loss prevention and data retention policies and be aware of two factor authentication and mobile device security. We enable all these features by default as you on-board to our setup.

So be sure to carefully consider all the possibilities before signing on with Office 365 re-sellers or bundled solutions, as there are a range of options for your Office 365 needsIf you are unsure of where to go next for your Office 365 solutions, reach out today to learn how we can best support you. 

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Date/Time

Date(s) - 01/01/1970
12:00 AM - 12:00 AM

Location

600 5th ave. NY, NY